Constitution

Bylaws
East Central Illinois Conference

Bylaws

Eligibility Requirements
Volleyball Requirements
Basketball Requirements
Baseball/Softball Requirements
Soccer Requirements
All Academic Teams Requirements
Championship Awards
Starting Times
Executive Secretary
Treasurer
President

Art I: Eligibility
Section 1. The rules of the Illinois High School Association shall govern the eligibility of all students participating in sponsored conference activities. Exceptions for approved IHSA schools can be approved by the legislative body.

Art II: Volleyball
Section 1. There will be a conference champion, with the champion being determined by a won-lost percentage of all ECIC conference games. If a tie exists within the conference, co-champions will be recognized.

Section 2. To be a championship contender a school must have played all games on the ECIC master schedule, unless the make-up game(s) has no bearing on determining the championship.

Section 3. The volleyball schedule shall be established two years in advance.

Section 4. Pregame may consist of a welcome/sportsmanship announcement, introduction of players, prayer and National Anthem. The ECIC will abide by IHSA regulations in regard to the time allotted for pregame warmup (5-5-5-3 minute), let serve, rally scoring (25) and the number of games per match (best of 3). Any changes to the structure of ECIC activities can be made with the agreement of both schools.

Section 5. The ECIC will select one (1) All-Conference Volleyball Team.

A. Each head coach shall submit nominations for their team for all-conference consideration. Coaches may submit statistical and descriptive information, and this information will be considered at a meeting of the coaches to be held on a date determined by the Legislative body. Each head coach may compile individual statistics for each of the players nominated. This information should be for Conference Varsity games only. A list of each coach's nominations shall be delivered to the Executive Secretary at least 2 days prior to the scheduled meeting. A coach may make changes at the meeting. The nominations will be discussed and voted on by secret ballot at the meeting.

B. The coaches shall vote for six (6) for the first team and vote for six (6) for the second team.

C. A girl will receive two (2) points for each vote she gets for first team and one (1) point for each vote she gets for the second team. The six (6) girls receiving the highest number of points will make up the first team. All ties for the six (6) highest scores will be placed on the first team. The next six (6) highest scores and ties will be placed on the second team. Any of the remaining girls who receive one (1) or more vote will receive Honorable Mention.

D. Honorable Mention. After all voting is complete, each coach may name one (1) player from his/her team to Honorable Mention.

E. Coaches shall not vote for players from their own team.

F. The executive secretary shall not make public release of the All-Conference Team until all conference schools have been eliminated from the State Tournament Series.

Section 6. The Executive Secretary shall make a conference schedule. Girls Volleyball games will be scheduled on Tuesday and Friday nights. Conference schools may change conference dates, but must inform the Executive Secretary and other conference schools of the changes.

Section 7. Each Conference school shall report to the Executive Secretary, on the first school day of each week, results of varsity games played the prior week.

Art III: Boys and Girls Basketball
Section 1. There will be a conference champion, with the champion being determined by a won-lost percentage of all ECIC conference games. If a tie exists within the conference, co-champions will be recognized.

Section 2. To be a championship contender a school must have played all games on the ECIC master schedule, unless the make-up game(s) has no bearing on determining the championship.

Section 3. The basketball schedule shall be established two years in advance.

Section 4. Pregame may consist of a welcome/sportsmanship announcement, introduction of players, prayer and National Anthem. The ECIC will abide by IHSA regulations in regard to game rules. The ECIC will recognize a 20 minute warm-up period prior to varsity contests to begin after the floor is cleared form the preliminary game, and a 10 minute half time to begin after both teams have left the floor. Each quarter of JV games shall be no longer that 7 minutes with a 10 minute half time. Any changes to the structure of ECIC activities can be made with the agreement of both schools.

Section 5. Selection of one All-Conference Basketball Team.

A. Each head coach shall submit nominations for their team for all-conference consideration. Coaches may submit statistical and descriptive information, and this information will be considered at a meeting of the coaches to be held on a date determined by the Legislative body. Each head coach may compile individual statistics for each player nominated. This information should be for Conference Varsity games only. A list of each coach's nominations shall be delivered to the Executive Secretary at least 2 days prior to the scheduled meeting. A coach may make changes at the meeting. The nominations will be discussed and voted on by secret ballot at the meeting.

B. The coaches shall vote for five (5) for the first team and vote for five (5) for the second team.

C. A nominee will receive two (2) points for each vote he/she gets for first team and one (1) point for each vote he/she gets for the second team. The five (5) boys/girls receiving the highest number of points will make up the first team. All ties for the five (5) highest scores will be placed on the first team. The next five (5) highest scores and ties will be placed on the second team. Any of the remaining nominees who receive one (1) or more vote will receive Honorable Mention.

D. Coaches shall not vote for players from their own team.

E. Honorable Mention. After all voting is complete, each coach may name one (1) player from his/her team to Honorable Mention.

F. The executive secretary shall not make public release of the All-Conference Team until all conference schools have been eliminated from the State Tournament Series.

Section 6. Boys' Basketball: The Executive Secretary shall make a conference schedule. Boys Basketball games will be scheduled on Tuesday and Friday nights or Monday and Thursday nights to alternate. Monday and Tuesday and/or Thursday and Friday dates between conference schools that do not play JV games may combine the varsity games to one joint night. Conference schools may change conference dates, but must inform the Executive Secretary and other conference schools of the changes.

Section 7. Girls' Basketball. The Executive Secretary shall make a conference schedule. Girls Basketball games will be scheduled on Monday and Thursday nights or Tuesday and Friday nights to alternate. Monday and Tuesday and/or Thursday and Friday dates between conference schools that do not play JV games may combine the varsity games to one joint night. Conference schools may change conference dates, but must inform the Executive Secretary and other conference schools of the changes.

Section 8. Each Conference school shall report to the Executive Secretary, on the first school day of each week, results of varsity games played the prior week.

Art IV: Baseball/Softball
Section 1. All conference schools participating in baseball shall follow the IHSA rules for spring baseball.

Section 2. Any game suspended with the score tied, shall be finished from the last full inning completed.

Section 3. Conference Champion:

A. There will be a conference champion for baseball, with the champion being determined by a won-lost percentage of all ECIC conference games. The conference schedule will consist of two contests against each member school, on at each member school's home facility. Upon agreement of both schools a double header may be played with the site rotating every year. In this case the host school will be th home team in game one with the traveling team being the home team in game two of the double header. If a tie exists within the conference, co-champions will be recognized.

B. To be a championship contender a school must have played all games on the ECIC master schedule, unless the make-up game(s) has no bearing on determining the championship.

Section 4. Selection for an All-Conference team for baseball.

A. Baseball coaches may nominate up to eleven (11) players.

B. Each head coach shall submit nominations for their team for all-conference consideration.
Coaches may submit statistical and descriptive information, and this information will be considered at a meeting of the coaches to be held on a date determined by the Legislative body. Each head coach may compile individual statistics for each player nominated. This information should be for Conference Varsity games only. A list of each coach's nominations shall be delivered to the Executive Secretary at least 2 days prior to the scheduled meeting. A coach may make changes at the meeting. The nominations will be discussed and voted on by secret ballot at the meeting.

C. Baseball coaches shall vote for up to eleven (11). The the top eleven (11) baseball players will make the first team. There will not be a second team. Any player receiving at least one (1) vote and not making the first team will be Honorable Mention.

D. Honorable Mention. After all voting is complete, each coach may name one (1) player from his/her team to Honorable Mention.

E. A coach may not vote for his/her own players.

F. The executive secretary shall not make public release of the All-Conference Team until all conference schools have been eliminated from the State Tournament Series.

Section 5. Each Conference school shall report to the Executive Secretary, on the first school day of each week, results of varsity games played the prior week.

Art V: Boys and Girls Soccer
Section 1. All conference schools participating in girls or boys soccer shall follow the IHSA rules for girls or boys soccer.

Section 2. Any game suspended with the score tied, shall be finished from the point at which the game was suspended. A tie may be declared if the outcome has no bearing on determining the champion. Section 3. Conference Champion:

A. There will be a conference champion for soccer, with the champion being determined by a won-lost percentage of all ECIC conference games. If a tie exists within the conference, co-champions will be recognized.

B. To be a championship contender a school must have played all games on the ECIC master schedule, unless the make-up game(s) has no bearing on determining the championship.

Section 4. Selection for an All-Conference team for soccer.

A. Soccer coaches may nominate up to eleven (11) players.

B. Each head coach shall submit nominations for their team for all-conference consideration.
Coaches may submit statistical and descriptive information, and this information will be considered at a meeting of the coaches to be held on a date determined by the Legislative body. Each head coach may compile individual statistics for each player nominated. This information should be for Conference Varsity games only. A list of each coach's nominations shall be delivered to the Executive Secretary at least 2 days prior to the scheduled meeting. A coach may make changes at the meeting. The nominations will be discussed and voted on by secret ballot at the meeting.

C. Soccer coaches shall vote for up to eleven (11). The the top eleven (11) soccer players will make the first team. There will not be a second team. Any player receiving at least one (1) vote and not making the first team will be Honorable Mention.

D. Honorable Mention. After all voting is complete, each coach may name one (1) player from his/her team to Honorable Mention.

E. A coach may not vote for his/her own players.

F. The executive secretary shall not make public release of the All-Conference Team until all conference schools have been eliminated from the State Tournament Series.

Section 5. Each Conference school shall report to the Executive Secretary, on the first school day of each week, results of varsity

Art VI: All-Academic Teams
The ECIC supports endeavors to further enhance the value of academic work by the students of the member schools. In an effort to provide additional recognition for their academic achievements, the ECIC will honor the student-athletes, managers, and cheerleaders who participate in any athletic activities. The following criteria will be used to recognize students as "All-Academic Team" members:
1. This award is limited to seniors only.
2. Each sport will be recognized with an All-Academic Team if there are eligible students available.
3. The senior must have a GPA of 3.5 or higher on a 4.00 scale after their 7th semester of school.
4. All students from a school who meet the required GPA will make the team for the sport in which they participated.
5. There will be just one team, with no second team or Honorable Mention.
6. All-Conference Academic Team awards will be given.
7. Each school will provide a list of eligible seniors to the Executive Secretary by the April meeting for all sports/activities for the current school year.
8. The Academic All-Conference Team will be announced the first week in May.

Art VII: Championship Awards
Championship plaques will be presented in each ECIC competitive activity.

Art VIII Starting Times:
Section 1. All athletic contests played as preliminary to varsity games shall begin at 6:00 p.m. All athletic contests played as preliminary to varsity games as part of three contests will begin at 5:00p.m.

Section 2. All Varsity soccer games shall begin at 4:30. Any game played after Daylight Savings time ends will start at 4:00.

Section 3. All Baseball games shall start at 4:30. Any game played before Daylight Savings time will start at 4:00.

Section 4. All starting times may be changed by mutual consent of both schools.

Art IX Executive Secretary
ITEMIZED LIST OF EXECUTIVE SECRETARY DUTIES FOR ECIC

1. Secure Conference Directory material from member school principals and distribute it at the fall meeting. (2nd Wed. in Sept.)
2. Send a year's supply of 10 ECIC Courtesy Cards to each member school.
3. Responsible for developing new and revising existing schedules, typing, duplicating, and distributing them to member schools.
4. There are master schedules for volleyball, boys' and girls' basketball, baseball, and boys’ and girls’ soccer. All master schedules are made two (2) years in advance.
5. Call and prepare agendas for the Athletic Directors' meetings.
6. In conjunction with the facilitating schools representative (AD), notify Conference schools of All Conference meetings. Distribute ballots, count and compile the results. The All-Conference teams are then duplicated and sent out to the major area papers and the coaches. The papers receiving the All-Conference lists are The Pantagraph, the News Gazette, the Decatur Herald-Review Journal, and the Decatur Tribune.
7. (If and when a conference track meet is adopted.) For the conference track meet, make arrangements for the site, the starter, timers, and event managers.

Art X Treasurer
ITEMIZED LIST OF TREASURER DUTIES FOR THE ECIC

1. Prepare a financial report for the fall meeting.
2. Prepare treasurer's reports for the Principals' meetings.
3. Collect membership dues from each school and deposit them.
4. Write checks to pay expenditures.

Art XI President
ITEMIZED LIST OF PRESIDENT DUTIES FOR THE ECIC

1. Schedule the place and time, and lead all meetings of the legislative body.
2. Prepare an agenda for all meetings of the legislative body.
3. Call emergency meetings if necessary.
4. Designate the schools that will host and facilitate each activities all conference selections (September meeting).
5. Order conference championship trophies and all-conference awards.
6. DeLand-Weldon will assume the presidency through the 2003-2004 school year when at that time the alphabetical order rotation will begin.